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KindRED Pride Foundation, Inc. Policies and Procedures

NON-DISCRIMINATION STATEMENT AND POLICY

ADOPTED MARCH 22, 2019

KindRED Pride Foundation, Inc. (“KPF”) does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, gender identity, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers, board members and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

The KPF is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression.

Anti-Harassment Policy

We are committed in all areas to providing a work environment that is free from harassment. Harassment based upon an individual’s sex, sexual orientation, gender identity, race, ethnicity, national origin, age, religion or any other legally protected characteristics will not be tolerated. All employees, board members and volunteers are expected and required to abide by this policy.

No person will be adversely affected in employment with our organization as a result of bringing complaints of unlawful harassment.

Sexual harassment is behavior of a sexual nature that is unwelcome and offensive to the person or persons it is targeted toward. Examples of harassing behavior may include unwanted physical contact, foul language of an offensive sexual nature, sexual propositions, sexual jokes or remarks, obscene gestures, and displays of pornographic or sexually explicit pictures, drawings, or caricatures. Use of our computer system for the purpose of viewing, displaying, or disseminating material that is sexual in nature may also constitute harassing behavior.

Reporting Harassment

If an employee or volunteer feels that he or she has been harassed on the basis of his or her sex, sexual orientation, gender identity, race, national origin, ethnic background, or any other legally protected characteristic they should immediately report the matter to his or her supervisor. If that person is not available, or if the employee or volunteer feels it would be unproductive to inform that person, the employee or volunteer should immediately contact that supervisor’s superior. Once the matter has been reported it will be promptly investigated and any necessary corrective action will be taken where appropriate. All complaints of unlawful harassment will be handled in as discreet and confidential a manner as is possible under the circumstances.

The procedure for reporting incidents of harassing behavior is not intended to impair, replace, or limit the right of any employee to seek a remedy under available state or federal law by immediately reporting the matter to the appropriate state or federal agency.

Disciplinary Measures for Harassment

Any employee, volunteer or member of the Board of Directors engaging in improper harassing behavior will be subject to disciplinary action, including the possible termination of employment, termination of any opportunities to volunteer, or termination as a member of the Board, respectively. Not every instance of harassing behavior will warrant immediate termination, but some may.

 

 

KindRED Pride Foundation, Inc.

GRIEVANCE PROCEDURES

Policy Brief & Purpose

Although KindRED Pride Foundation does not have employees currently, our grievance procedure policy explains how future employees can voice their complaints in a constructive way.  

Scope

This policy refers to everyone in the KindRED Pride Foundation regardless of position or status.

Policy Elements

Grievance Definition:

We define grievance as any complain, problem or concernt of an employee regarding their workplace, job or coworker relationships.

Employees can file grievances for any of the following reasons:

*Workplace harassment

* Health and safety

*Supervisor behavior

*Adverse changes in employment conditions

This list is not exhaustive.  However, employees should try to resolve less important issues informally before they resort to a formal grievance.

Employees who file grievances can:

*Reach out to their direct supervisor or HR department

*File a grievance form explaining the situation in detail

*Refuse to attend formal meetings on their own

*Appeal on any formal decision

Employees who face allegation have the right to:

*Receive a copy of the allegations against them

*Respond to the allegations
*Appeal on any formal decision

The company is obliged to:

*Have a formal grievance procedure in place

*Communicate the procedure

*Investigate all grievances promptly

*Treat all employees who file grievances equally

*Preserve confidentiality at any stage of the process

*Resolve all grievances when possible

*Respect its no-retaliation policy when employees file grievances with the company or external agencies (e.g. equal employment opportunity committee)

Procedures

Employees are encouraged to talk to each other to resolve their problems. When this isn’t
possible, employees should know how to file a grievance:

1. Communicate informally with their direct supervisor. The supervisor will try to resolve the
problem. When employees want to complain about their supervisor, they should first try to
discuss the matter and resolve it between them. In that case, they’re advised to request an
informal meeting. Supervisors should try to resolve any grievance as quickly as possible.
When they’re unable to do so, they should refer to the HR department and cooperate with
all other procedures.

2. If the grievance relates to a supervisor behavior that can bring disciplinary action (e.g.
sexual harassment or violence), employees should refer directly to the HR department or
the next level supervisor.

3. Accommodate the procedure outlined below

The HR department (or any appropriate person in the absence of an HR department) should follow
the procedure below:

1. Ask employee to fill out a grievance form

2. Talk with the employee to ensure the matter is understood completely

3. Provide the employee who faces allegations with a copy of the grievance

4. Organize mediation procedures (e.g. arranging a formal meeting)

5. Investigate the matter or ask the help of an investigator when needed

6. Keep employees informed throughout the process

7. Communicate the formal decision to all employees involved

8. Take actions to ensure the formal decision is adhered to

9. Deal with appeals by gathering more information and investigating further

10. Keep accurate records

 

KindRED Pride Foundation, Inc.

EXECUTIVE COMPENSATION POLICY

The Board of Directors shall review and approve the compensation policies and programs of its principal employees. The policy of KindRED Pride Foundation, Inc. is to provide direct compensation programs that reflect the relative size and type of programs that KindRED Pride Foundation, Inc. undertakes and which accomplish the mission and tax-exempt purpose without causing any part of our net earnings to inure to the private benefit of an individual or group of individuals.

The Board of Directors (or a committee thereof) will accomplish this policy in the following manner:

  • Determine the relevant market data for the principal employees it reviews by obtaining reliable and comparable data from published surveys of both tax-exempt and for-profit organizations, job offers for similar positions at similar organizations, documented phone calls about similar positions at tax-exempt and for-profit organizations, information from IRS 990 filings or other relevant information.
  • Develop a target pay range built off the median of the market data.
  • Adjust the pay range based on relevant factors including methods to increase productivity, effectiveness and employee retention, among other factors.
  • For individual pay assessments, set salaries and salary reassessments based on external equity, internal equity, and/or merit.

The compensation arrangement must be approved by Directors who do not have a conflict of interest with respect to the compensation arrangement. The Board must document how it reached its decisions, including the data upon which it relied. The compensation package developed through this process shall be approved by the Board of Directors no less than annually.

PRIVACY POLICY

www.kindredpride.org (the “Site”) is owned and operated by KindRED Pride Foundation, Inc.  This privacy policy (the “Privacy Policy”) explains the information gathering, use and sharing practices for the Site, including what information is collected, how that information is acquired, maintained, stored, shared and/or used, and how you may access and update certain information you provide us. This Privacy Policy is independent from our offline personal data collection practices. This Privacy Policy will explain how we protect your information and what choices you have about how it is stored or used. 

For some features and services available on the Site, we either collect and transfer personal information to a third party service provider or use a third party service provider to collect information for us. 

In some cases, you also may visit third party websites through links on our Site who may collect and use your personal information and other non-personal information. We encourage you to review the policies of any such third parties before disclosing your personal information, as we have no control over, and are not liable for, their privacy practices. 

Information Collection. How we collect information from you. 

INFORMATION YOU PROVIDE: 

When You Send Email Communications: When you contact us via email, the email address you use to communicate with us will be subject to this Privacy Policy. We may collect, store and use the email address you used to communicate with us to inform you about our products and services (unless you opt out of receiving such communications), to answer questions, resolve concerns or send you other information related to our Site and our services. We may also share your email address with our third party service providers, our sponsors, subsidiaries or any other affiliated company, and may sell or transfer your email address to any other third party. The contents of your email communications with us including any information, resumes, ideas, concepts or inventions, will not be subject to this Privacy Policy. We may keep a record of your communications with us and use the contents of those communications for any purpose. 

When You Sign Up for Newsletters, Create an Account or Register to Purchase Tickets: To use certain features of the site, you may be required to provide information such as your name, username, password, email address, mailing address, zip code, telephone number, date of birth, gender, age verification and/or country of residence (the “Personal Information”). You may view our Site without registering or submitting any Personal information, in which case we will be only collecting non-personal information through cookies and the recording of Log Data (discussed below). 

THIRD PARTY SERVICE PROVIDERS AND AFFILIATES: 

Purchasing Tickets: When you purchase a ticket to an event  through our Site, you will be required to provide certain Personal Information, as well as credit card or debit card information, card expiration date, CVV code, billing address (collectively the “Payment Information”) and shipping address for processing your purchase. We use a third party ticketing service provider to facilitate and process all payments and ticket purchases. Therefore, the information you provide during the ticket payment process will be subject to the privacy practices of such third party service, which you can view HERE. We do not receive Payment Information from our third party service provider, and therefore do not have access to, collect or store your Payment Information or other financial information. We do, however, receive aggregate data containing the zip codes of users who made purchases through the Site from our third party service provider. The aggregate data is not linked to any other information collected from you and is therefore anonymous. Contests, Sweepstakes and Surveys: We use third party services to help operate some of the services and other features offered on the Site such as any sweepstakes, contests and surveys. We receive all Personal Information you provide when participating in any of these services or features, as well as other non-personal information collected by our third party service providers by your use or access of these features. 

INFORMATION WE COLLECT WHEN YOU INTERACT WITH THE SITE: 

Cookies: In an effort to provide improved and more customized service to Site visitors, we collect anonymous, non-personal information when you use or access the Site, send us emails, and respond to special promotions or newsletters. To do this, we, or a third party service provider such as Google Analytics, use cookies that automatically collect website usage data. A cookie is a small data file that is transferred to your computer’s hard disk that collects information about your activities on our Site. Google Analytics uses first-party cookies to track visitor interactions. These cookies enable us to better understand how users interact with our Site and may be used to acquire, maintain or store information such as the frequency of visits, whether the visitor has been to the site before, what other site referred the visitor to our Site, as well as the age, the gender and the interests of visitors, among other information (collectively the “Analytics Information”). Analytics Information allows us to statistically monitor how many people are using our Site (and select affiliated businesses partners’ and sponsors’ websites) and how users are interacting with our services. Most web browsers automatically accept cookies. You may refuse the use of Google Analytics and other cookies by selecting the appropriate settings on your browser. However, please note that if you change the applicable preferences to restrict cookies, you may not be able to use the full functionality of the Site. It also may be possible to link non-personal cookie information to Personal Information collected. See the following link for additional information about Google Analytics and how or whether your Personal Information may be used by Google Analytics: (www.google.com/analytics/terms/us.html). 

Log Data: When you access and use the Site, we may automatically receive and record information created by your interaction with the Site. Log Data may include information such as your IP address, browser type, operating system, the referring web page, pages visited, location, your mobile carrier, device, search terms and cookie information (the “Log Data”). We use your Log Data to help administer our website and to help diagnose problems and improve our website. We also use Log Data to help us improve your personal experience when interacting with our Site. Use of Information. How we use information we collect from you. 

In addition to any other uses stated in this Privacy Policy, the Personal Information, Analytics Information and/or Log Data (collectively, the “Information”) may be used to relay information, news and other updates to you, to contact you, market to you, deliver purchases and to improve our products and services. We may use the Information to help improve and administer our Site, to help diagnose problems with our Site, and improve your personal experience when interacting with our Site. We may use the Information to analyze how you interact with our Site, to monitor aggregate usage by our users and Site traffic routine on our Site. We may also keep track of how you interact with links across our Site and services, including our email notifications, third-party services and client applications, by redirecting clicks or through other means. We do this to help improve our Site and services, enabling us to share aggregate click statistics such as how many times a particular link was clicked on. We may also receive information about you from our corporate affiliates in order to help provide, understand, and improve our Site and services and our affiliates’ services. 

INFORMATION SHARING AND DISCLOSURE. 

Sale or Transfer: We may sell or otherwise transfer all Information collected to third parties without further notification and without additional compensation to you. Depending on the circumstances, we may or may not charge third parties for this Information. We may or may not limit the third parties’ use of the Information. 

Third Parties, Subsidiaries and Affiliates: We may share your Information with our affiliates, sponsors, licensees, designees, assigns or successors (including third-party vendors such as payment processors) in order to assist us in managing or providing products and services or to assist us with the administration of the Site. We may also share your information with potential advertisers, partners and sponsors. By using this Site, you are consenting to and authorizing such third parties the right to acquire, maintain, store, use and process your Information on the same terms set forth herein and on their servers. By using this Site you are also consenting that we may share your Information with third parties, including for: (a) payment processing and authorization, (b) fraud protection, (c) products and services customization, (d) order fulfillment, (e) shipping, (f) distributing marketing and promotional material, (g) Site evaluation, (h) data collection, storage, management, and analysis, (i) internet-based, targeted and/or online behavioral advertising, and/or (j) any other services designed to assist us in maximizing our business potential and profits and for any other legitimate business purpose. We may provide our analysis and certain non-personally identifiable information to potential partners, advertisers or other third parties. Third Party Service Providers. We engage service providers to perform functions and provide us with services. We may share your Information with such service providers subject to confidentiality obligations consistent with this Privacy Policy, and on the condition that the third parties use your Information only on our behalf and pursuant to our instructions. These third parties include vendors and suppliers that provide us with technology, services, and/or content related to the operation and maintenance of our Site and services. These third parties may send newsletters or special promotions to you on our behalf, send emails to you for purposes such as conducting market research on our behalf, conduct surveys, sweepstakes, contests, collect registration information from you or provide other services. Access to your Information by these third parties is limited to the information reasonably necessary in order for them to perform their service(s) to us. Certain content, products and services offered to you through our Site are operated and served by third parties other than us, such as our ticket purchase service. If you purchase services or products through one of these third party websites, you will be purchasing it from the third party and not from us. Further, you should be aware that any information you disclose once you access these other sites is not subject to this Privacy Policy. Therefore, you should review the privacy policy posted on the third party website to understand how the third party collects and uses your information. 

Sale or Transfer of the Business: In the event that KindRED Pride Foundation, Inc. is involved in a bankruptcy, merger, acquisition, reorganization or sale of assets, your information may be sold or transferred as part of that transaction. This Privacy Policy will apply to your information if and when it is transferred to the new entity. 

Law and Harm: We may preserve or disclose your information if we believe that it is reasonably necessary to comply with a law, regulation, legal request such as a court order or subpoena, or to protect the safety of any person, or to protect our rights or property, or the rights or property of any third party, without your consent. We may disclose your Information (i) to enforce compliance with, or to investigate, potential violations of this Privacy Policy, (ii) to detect, prevent or otherwise address fraud, (iii) to detect potential or actual security breaches or (iv) to enhance security or to address technical issues relative to either the use of the Site or the attendance of our event. 

Your Consent: We may share or disclose your information when you consent. Unintentional Disclosure: We have commercially reasonable security measures in place to protect against the loss or misuse of your Personal Information in electronic form that is under our control. However, we cannot guarantee that any of the Personal Information that you disclose or transmit through use of the Site will be secure from breaches, software malfunctions or other acts out of our control. KindRED Pride Foundation, Inc., and our respective affiliates, successors, subsidiaries, assigns, agents, designees, board members, licensees or sponsors (collectively the “Indemnitees”) shall not be liable to you whatsoever for any unauthorized access of your Personal Information. 

ALL INFORMATION COLLECTED IS OUR ASSET. 

Any and all Information provided by you or collected by us in connection with your use of the Site shall be deemed an asset of ours and shall be deemed part of our business records. 

FORUMS, CHAT ROOMS AND OTHER INTERACTIVE FEATURES. 

If and when these features become available on the Site, please remember that any information (including confidential, financial or other personal information) that you reveal in any of our public forums, chat rooms or other features that allow users to share information or other content, is not protected by this Privacy Policy. All information that you share or post is public information and may be collected and shared by third parties. 

FOREIGN USERS. YOUR INFORMATION IS BEING TRANSFERRED TO THE UNITED STATES. 

If you are outside the United States, by using the Site, you are consenting to having your Personal Information transferred to the United States and, specifically, to Florida. 

YOU CONSENT TO THE COLLECTION OF YOUR INFORMATION. 

By, and in exchange for, using the Site, you acknowledge that you have read, agree with and are accepting the terms and conditions set forth herein, and that you knowingly, voluntarily and unconditionally consent to the collection, use and processing of your Information by us and our respective designees, agents, successors, assigns, affiliates, licensees, subsidiaries or sponsors in any lawful manner, and for any lawful purpose whatsoever. You further agree that we shall forever have the right to use the Information provided hereunder and may, at any time, in our sole and absolute discretion, assign, sell, license and/or otherwise transfer the Information to any third party without additional consent by or notification to you, or without any additional consideration to you. 

OUR POLICY TOWARDS CHILDREN. ARE YOU UNDER THE AGE OF 18? IF SO, PLEASE DON’T USE OUR SITE. 

The Site and any of the information or services found on the Site are not targeted or directed to children under the age of 18. We do not knowingly collect personally identifiable information from children under the age of 18. If you become aware that your child has provided us with personally identifiable information without your consent, please contact us at info@kindredpride.org. If we become aware that we have unknowingly collected personally identifiable information from a child under the age of 18, we will make commercially reasonable efforts to delete such information from our records immediately. 

We strongly encourage parents and guardians to supervise their children’s online activities and to consider using parental control tools available from online services and software manufacturers to help provide a child-friendly online environment. These tools can also prevent children from disclosing their name, address, and other personally identifiable information online without parental permission. Tickets for sale are intended for purchase only by adults, and admission to our event is only for individuals 18 years of age and older. 

YOUR PRIVACY CHOICES. 

You may opt-out of receiving email communications and other marketing materials from us (or any third party email marketing service we may use) via links provided in each email or on the Subscription Confirmation Page. You may also contact us at info@kindredpride.org if you wish to opt-out of receiving such email communications. 

MODIFYING YOUR PERSONAL INFORMATION FOR PAYMENT PLANS. 

If you are a registered user on our Site, you may update or modify your account information by visiting here and navigating to your account settings. 

CHANGES TO THIS POLICY. 

We may revise this Privacy Policy from time-to-time, without advance notice to you. The most current version of our Privacy Policy will be posted to this URL. If we make changes to the Privacy Policy that we determine, in our sole discretion, are material, we will notify you either via email, if you have provided one, or by posting a notification on the Site. Once posted, the changes to the Policy will be effective immediately. By continuing to access or use the Site after changes have become effective, you agree to be bound by the terms of the revised Privacy Policy. If you do not agree with our Privacy Policy, please do not use the Site. 

PERSONAL JURISDICTION, FORUM SELECTION AND LEGAL COMPLIANCE. 

You acknowledge and agree that we make no representation that the Site is governed by or operated in accordance with the laws of other nations, or that the Site (or any portion thereof) is appropriate or available for use in any particular jurisdiction. Visitors who elect to access the Site, acknowledge and agree that they do so on their sole initiative and at their sole risk, and are solely responsible for complying with all local laws, rules and regulations. By using this Site, visitors from outside of the United States of America acknowledge this Site is subject to the laws and regulations of the United States of America and the State of Florida and waive any claims that may arise under other laws. This Privacy Policy shall be governed solely by, and construed in accordance with Florida law, notwithstanding conflict of laws provisions. Any disputes arising under this Privacy Policy shall be subject to the exclusive jurisdiction of the state and federal courts of the State of Florida and venue shall lie in Orange County and, by using the Site, you hereby submit to the personal jurisdiction of such courts for such purposes and waive any and all objections as to jurisdiction or venue in such courts. 

NOTICE TO CALIFORNIA RESIDENTS. 

California Civil Code section 1798.83 requires us to disclose to our California users free of charge and upon request, the identity of any third parties to whom we have disclosed their Personal Information within the previous calendar year, along with the type of Personal Information disclosed, for the third parties’ direct marketing purposes. 

If you are a California resident and would like to make such a request, please submit your request in writing to: 
info@kindredpride.org 

Please note that under California law, businesses are only required to respond to a customer request once during any calendar year. 

CONTACTING US. 

If you have any questions or comments about this Privacy Policy, please email info@kindredpride.org